Position Summary:

The Accounting Assistant supports day-to-day accounting operations with a focus on invoicing, customer account setup, and accounts receivable. This role is responsible for ensuring accurate billing, verifying customer credit terms, and actively managing collections through customer communication to maintain healthy cash flow.

Key Responsibilities:

• Generate and process customer invoices accurately and on time
• Set up new customer accounts in the accounting system
• Review and verify credit applications and net terms (Net 30, Net 60, etc.)
• Maintain and update customer account information and terms
• Manage accounts receivable aging and track outstanding balances
• Perform collections activities, including calling and emailing customers on past due invoices
• Follow up consistently to ensure timely payments
• Resolve billing issues and coordinate with sales or operations when needed
• Maintain accurate records of customer communications and payment status
• Assist with month-end AR reporting and reconciliation

Qualifications:

• Experience in accounts receivable, billing, or general accounting preferred
• Strong attention to detail and organizational skills
• Comfortable communicating with customers via phone and email
• Experience with accounting software (QuickBooks, ERP, etc.)
• Ability to prioritize tasks and meet deadlines

Key Skills:

• Invoicing & billing
• Accounts receivable & collections
• Credit and net terms verification
• Customer communication (phone & email)
• Data accuracy & organization
• Problem-solving